companyTRANSCRIBE – Meeting Minutes Generated Automatically From Your Recordings
Record or upload, let it transcribe, receive the minutes: companyTRANSCRIBE turns meeting recordings into structured minutes with summary, decisions and action items – entirely within your Microsoft tenant and therefore GDPR compliant.
companyTRANSCRIBE on Video
Record meetings, transcribe them and analyze them with an agent – the demo in a few minutes (video in German)
What the video shows
- Record a meeting directly in the application or upload an existing recording
- Automatic transcription with speaker diarization
- Structured minutes with summary, decisions and action items
- Analyzing the transcript with an agent in CompanyGPT
Why Minutes Cost So Much Time
Rework
Minutes are reconstructed from notes after the meeting – that takes time away from the actual work.
Gaps
Whoever takes notes cannot take part in the discussion. Decisions and responsibilities end up incompletely documented.
Compliance Risk
Public transcription tools are often unsuitable for confidential meetings.
How It Works
From meeting to finished minutes – in four steps
Record or upload
Record the meeting directly in the application or upload an existing recording in a common audio or video format.
Transcribe automatically
The recording is automatically converted into text – no manual typing, and the audio never leaves your tenant.
Identify speakers
Speaker diarization separates the contributions so it stays traceable who said what.
Receive the minutes
Transcript and speaker assignment are turned into structured minutes with summary, decisions and action items.
What the Minutes Contain
Not a mountain of raw text, but a result you can work with
Summary
The essential content of the meeting in compact form – readable also for everyone who was not there.
Decisions
Decisions that were made are listed separately instead of disappearing in continuous text.
Action Items With Owners
Tasks are captured as action items and – where named in the conversation – assigned to the respective owners.
All Features at a Glance
Transcription and minutes with full data control
Record Directly
Record meetings straight in the application – no additional software on the device.
Upload Recordings
Upload existing recordings in common audio and video formats and have them processed.
Automatic Transcription
Spoken word is automatically converted into text – for common business languages.
Speaker Diarization
Speaker diarization separates the contributions – the minutes keep it traceable who said what.
Minutes at the Push of a Button
Summary, decisions and action items are derived automatically from the transcript.
GDPR Compliant in Your Own Tenant
Recordings, transcripts and minutes stay in your Microsoft tenant. No sharing with external AI providers.
Record Only With Consent
Meetings may only be recorded if all participants have been informed beforehand and have given their consent. Besides the requirements of the GDPR, German law in particular protects the confidentiality of the spoken word (Section 201 of the German Criminal Code); depending on the setting, works council co-determination rights may also apply.
Responsibility for lawful use lies with the company deploying the tool. We are happy to help you embed companyTRANSCRIBE into your AI policy, your record of processing activities and your internal processes. This note is general information and does not constitute legal advice.
Frequently Asked Questions
How do recordings get into companyTRANSCRIBE?
There are two ways: either you record the meeting directly in the application or you upload an existing recording in a common audio or video format. In both cases the further processing runs automatically.
What do the finished minutes contain?
The transcript is turned into structured minutes with a summary of the meeting, the decisions that were made and the open action items. Where named in the conversation, action items are assigned to the respective owners.
What does speaker diarization mean?
Speaker diarization separates the individual contributions from one another. Transcript and minutes therefore keep it traceable who said what, instead of one continuous block of text without attribution.
May I simply record meetings?
No. Recording is only permitted if all participants have been informed beforehand and have given their consent. Besides the requirements of the GDPR, German law in particular protects the confidentiality of the spoken word (Section 201 of the German Criminal Code), and depending on the setting works council co-determination rights may apply. Responsibility for lawful use lies with the company deploying the tool. We are happy to support you in embedding it into your AI policy and data protection documentation. This information does not constitute legal advice.
Where are recordings and transcripts stored?
Recordings, transcripts and minutes remain inside your Microsoft tenant. No data is passed on to external AI providers or other third parties.
Is companyTRANSCRIBE a standalone product?
companyTRANSCRIBE is an addon for CompanyGPT and requires an active CompanyGPT maintenance contract (399 EUR/month). There are no additional costs for the addon. All prices plus VAT.
companyTRANSCRIBE as Part of the Maintenance Contract
What you get:
- companyTRANSCRIBE – Transcription, speaker diarization and automatic meeting minutes
- companyTRANSLATE – GDPR-compliant AI translator for text and documents
- companyDashboard – Full transparency on AI usage and costs
- companyFILES – Create and manage AI-generated documents
- companyRAG – Semantic search across your company documents
- Regular updates and security patches
- Technical support from our team
companyTRANSCRIBE as Part of CompanyGPT
companyTRANSCRIBE is included in the optional maintenance contract for CompanyGPT. Recording, transcription, speaker diarization and minutes creation run in the same environment as your AI assistant – no extra tool, no extra service provider.
- Record meetings directly or upload recordings
- Automatic transcription inside your own Microsoft tenant
- Speaker diarization: traceable who said what
- Minutes with summary, decisions & action items
- Included in maintenance contract, no extra costs