CompanyTRANSLATE: The GDPR-Compliant DeepL Alternative for Enterprises

Introduction: Why Enterprises Need a DeepL Alternative

DeepL has become synonymous with machine translation in many European companies. But rolling out DeepL Pro across an organization quickly hits three problems:

1. Per-user subscription model – Licensing costs scale with the number of users and can grow considerably with a broad rollout.
2. Data privacy – Data leaves your infrastructure and ends up with an external SaaS provider.
3. Scalability – Anyone trying to make translation truly available to all employees quickly hits the limits of the per-user model.

Our answer is CompanyTRANSLATE – an enterprise translator running in your own Azure tenant, GDPR-compliant, without per-user licensing, and offered as a free addon to CompanyGPT.

In short: CompanyTRANSLATE is a fully featured DeepL alternative leveraging the Azure Translator API, running inside the customer’s cloud tenant, with real-time browser translation as well as file translation with glossary support – and zero per-user licensing.

What is CompanyTRANSLATE?

CompanyTRANSLATE is an enterprise translation service by innFactory AI Consulting GmbH that delivers capabilities comparable to DeepL Pro or Google Translate for Business – but with a fundamentally different architecture and licensing model.

Key Features at a Glance

• Own infrastructure: Runs in the customer’s Azure tenant – data never leaves the cloud environment.
• Azure Translator API: High-quality neural machine translation (NMT) by Microsoft, in EU regions.
• Real-time browser translation: Highlight and translate text directly in your browser – like DeepL or Google Translate.
• File translation: Translate complete Word, Excel, PowerPoint, and PDF documents – with layout and formatting preserved.
• Glossary support: Company-specific terminology is translated consistently.
• Entra ID SSO: Login via your existing Single Sign-On – no separate identity management.
• No per-user licensing: Unlimited user capacity, all employees can use it free of charge.
• 130+ languages: Significantly more than DeepL (~33 languages).

Comparison: CompanyTRANSLATE vs. DeepL Pro vs. Google Translate

Features in Detail

1. Real-Time Browser Translation

Employees open the CompanyTRANSLATE web interface, paste their text – and get a high-quality translation in seconds. Alternatively, a browser extension is available that lets users translate highlighted text directly on any web page. The user experience matches DeepL or Google Translate – but the data stays inside your Azure tenant.

2. File Translation with Layout Preservation

Word documents, Excel sheets, PowerPoint presentations, and PDFs can be uploaded directly. CompanyTRANSLATE translates the content and returns the file with layout, formatting, and images preserved. This saves significant manual effort, especially for multilingual reports, contract drafts, or marketing materials.

3. Glossaries and Custom Terminology

Companies have specific terms – product names, technical jargon, industry-specific phrases. CompanyTRANSLATE supports customer-specific glossaries that ensure, for example, that “Schnittstelle” is always translated as “interface” and never as “cut-place”. With CompanyTRANSLATE, this feature is included at no additional licensing cost.

4. Entra ID Single Sign-On

Because CompanyTRANSLATE builds on the existing CompanyGPT infrastructure, login goes through Microsoft Entra ID (Azure AD). No additional user management, no separate logins, no duplicated license management. Anyone with access to CompanyGPT automatically has access to CompanyTRANSLATE.

5. Audit Logs and Governance

All translation requests are logged in your own Azure tenant. Compliance teams can trace which content was translated when – with full transparency and control inside your own cloud tenant.

GDPR Compliance: Why CompanyTRANSLATE Is the Safer Path

When using DeepL or Google Translate, data – including sensitive internal documents, contracts, or HR data – leaves your area of control and is transferred to an external provider. With a valid Data Processing Agreement (DPA), this is generally lawful, but far from ideal for organizations with high compliance requirements (banks, insurers, hospitals, public sector).

CompanyTRANSLATE solves this at the root:

• Data does not leave the Azure tenant. Translation runs through the Azure Translator API within the chosen EU region.
• No use as training data. Microsoft does not use Azure Translator API data for model training.
• No third-party providers in the data flow. Unlike classic SaaS solutions, no additional data is shared with third parties.
• Full audit control. All operations are traceable in the Azure Activity Log and Application Insights.

For hospitals and other regulated industries (e.g., German § 203 StGB), this is a decisive advantage. More on this in our article CompanyGPT for Hospitals (§ 203 StGB).

Cost Model: How CompanyTRANSLATE Adds Up

Two Fundamentally Different Models

With classic per-user subscription models, licensing costs grow with every additional person. CompanyTRANSLATE decouples cost from the number of users: you pay only for the cloud resources you actually consume via the Azure Translator API – at the cloud provider’s list price and with no markup added by innFactory.

The effect: every employee gets access (instead of just license holders), which dramatically accelerates adoption – without costs exploding as the user count grows.

Integration with CompanyGPT

CompanyTRANSLATE is not a standalone product – it is a free addon for all CompanyGPT customers. This brings several advantages:

• One infrastructure, many tools: CompanyGPT, companyRAG, companyFILES, companyTRANSLATE, companyDASHBOARD – all in the same tenant, with the same SSO.
• Consistent governance: One compliance concept, one GDPR setup, one AI policy (optionally with an IT law specialist).
• No additional onboarding: Employees who already use CompanyGPT can use CompanyTRANSLATE immediately.
• Lower total cost of ownership: Cloud resources are shared, identity management is consolidated.

Our GDPR-compliant AI chat CompanyGPT follows the same principle: we are not a SaaS provider with per-user pricing, but a consulting and engineering partner.

Prerequisites and Setup

To run CompanyTRANSLATE in your organization, you need:

1. An Azure subscription. Ideally through innFactory AI Consulting as a reseller – you pay the cloud provider’s list price, with no markup added by innFactory. You retain full cost transparency.
2. A CompanyGPT setup. We deploy the entire stack in your Azure tenant – including Entra SSO, security configuration, and monitoring.
3. Azure Translator resource. Provisioned during setup in the desired EU region (e.g., West Europe, Germany West Central).
4. Optional: Glossaries. If you have company-specific terminology, we configure it together with you initially.

The setup is production-ready within a few days. We then hand over a fully documented environment – optionally with a managed-service contract or for self-management.

Who Is CompanyTRANSLATE For?

CompanyTRANSLATE is particularly suited for:

• Mid-market companies with 50 – 5,000 employees that want to provide translation for everyone, without paying per user.
• Large enterprises with high translation volumes where per-user subscription models scale steeply with the number of users.
• Banks, insurers, hospitals, and public sector with strict compliance requirements (GDPR, financial regulators, § 203 StGB).
• International companies that need to cover more than 33 languages (DeepL’s limit) – CompanyTRANSLATE offers 130+.
• Existing CompanyGPT customers looking to extend their stack – without additional licensing costs.

Conclusion: Enterprise Translation Without the License Trap

DeepL is an excellent product – but a per-user subscription model no longer fits enterprises that want to roll out AI and language technology broadly while preserving data sovereignty.

CompanyTRANSLATE delivers:

• DeepL-level functionality (real-time, files, glossaries)
• 130+ languages via Azure Translator
• 100% GDPR-compliant in your own cloud tenant
• Zero per-user licensing costs
• Entra ID SSO and seamless integration with CompanyGPT
• Cloud billing at the cloud provider’s list price, with no markup added by innFactory

You pay only for what cloud resources actually cost – decoupled from the number of users. This enables significantly higher adoption, because every employee gets access instead of just license holders.

Get Started

If you want to see how CompanyTRANSLATE would look in your specific environment, get in touch. We’ll demo the setup live, calculate your specific business case, and – if you choose – deploy your own environment within a few days.

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